Source venues with production-ready AV, staging, rigging, and bandwidth capacity for product launches, press days, customer summits, and partner events across 1,000+ European hotels.
A launch event lives or dies on production quality. A 200-person keynote needs rigging points for lighting and LED walls, column-free space for camera angles, a dedicated press room, and WiFi that can survive 200 people live-streaming simultaneously. Most hotels list "meeting rooms up to 300 guests" without mentioning whether you can actually hang truss from the ceiling.
Ceiling height (4m minimum for rigging). Column-free meeting rooms (required for camera sightlines). Rigging points (hotels either have them or they don't). Power circuits (32A+ for LED walls). Freight elevator access (load-in of staging and LED modules). Easy RFP lets you check these as hard requirements in the brief — hotels without them filter out automatically.
Standard hotel WiFi assumes 20-30 concurrent devices. A product launch with 200 attendees live-streaming + 20 journalists live-tweeting needs 500 Mbps+ dedicated circuits. Easy RFP captures bandwidth claims in the proposal so you can verify with the AV team before signing.
Press days need a dedicated press room (interview setup + wifi). Keynote-style launches need a green room for speakers pre-show. Easy RFP captures these as separate spaces in the brief and proposal.
Most launches use an external production partner. Easy RFP captures hotel policies on external AV vendors, load-in windows, and union labor requirements (relevant in some European markets) so your production partner doesn't hit surprises on site.
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Get started free →Product launches need production-ready space: high ceilings (4m+), column-free meeting rooms, rigging points for lighting/AV, freight-elevator access for load-in, dedicated power circuits, broadcast-quality WiFi, and separate press/green rooms.
It varies hugely. Purpose-built conference hotels have rigging, staging, and AV contracts ready. Boutique or historic hotels often do not — you will bring in a production partner. Easy RFP captures hotel infrastructure details in the response.
Product launches with 100-500 attendees typically need 4-6 months lead time for prime venues in major European cities. Press events with 50-150 attendees can be sourced in 8-12 weeks.
Yes. The brief captures each session (keynote, breakouts, demo zones, press day) with separate capacity and AV requirements.
Yes — free, every feature unlocked, no credit card.